For Child Care Providers
Ensuring Quality, Access to Training and Technical Assistance for Providers
Child Care Resources (CCR) receives funding from the Department of Early Education and Care (EEC) to promote provider development and engagement services support, ensuring quality, access to training and technical assistance. CCR manages a comprehensive database of provider information using NACCRRAware, a national data program used by Resource and Referral agencies across the country. CCR contacts its providers on a regular basis to update their program information, rates, and openings. A free lending library is located in the Fitchburg office for Child Care Providers and their staff.
Under the Voucher Day Care Program, Child Care Providers sign an agreement with CCR to accept payment from the state if currently licensed or considered license-exempt by the EEC. To begin the Voucher Day Care agreement process, please contact staff at the Worcester, Milford or Fitchburg locations.
- National Association for the Education of Young Children (NAEYC): For Child Care Centers
- National Association for Family Child Care (NAFCC): For Family Child Care Programs
- National Child Care Information Center
- Zero to Three
Attention Family Child Care Providers! Family Child Care Orientation Module 2 is now being offered statewide. This is being required of you by EEC. Download Central MA/Metro West Training schedule & contact information.
Also, For New Family Child Care Providers & Certified Assistants, Orientation Module 1 is also being offered in Central MA. Download Central MA/Metro West Training Schedule and contact information.
Billing for Providers
Monthly Billing is done on-line through our web-based Child Care Financial Assistance application (CCFA). You will need a user name and password which you can get from CCR staff, to access your account. You will submit your attendance each week and at the end of the month, you will review your attendance and submit your billing request. CCR staff will process and approve the billing and submit it to the state for payment. Checks to providers are released the day that the money from the state arrives in our account. Watch this section for special notices, particularly at the end of the fiscal year and for 1099 information.
- Child Care Financial Assistance System
- The Department of Early Education and Care’s New Child Care Financial Assistance System
- CCFA Handy Sheet for New Users
Brain Building in Progress
Listing events and family activities in your communities.
Resources for Early Learning
Provides exciting, engaging media-rich learning opportunities for educators, parents, and caregivers of children.
Car Seat Safety
Here you'll find what you need to know to keep your child safe when it comes to car seat safety.
Online Provider Services/OPS is a NEW OPPORTUNITY for your child care program.
We list your licensed or licensed exempt program in Child Care Resources’ NACCRRAware database to help families who need child care find you. EEC also uses this information for their on line Child Care listing. You can now make sure the information we give to families about your program is up-to-date, accurate and complete. To access your provider profile and to update your information on-line, or if you have questions about OPS, please contact Marybeth Brown at 508 796-1838 or firstname.lastname@example.org
Dedicated to promoting an educated Early Childhood Workforce, CCAOA has on-line training programs and webinars to enhance your career! Find currently available trainings.
Child Care Resource & Referral Agencies (CCRR)
Children with Special Needs:
- Autism Resource Center of Central MA
- Early Intervention in Massachusetts Search for EI Services by city/town
- Federation for Children with Special Needs
- Nurturing Parents & Teachers
- SPED Child and Teen Disability Events
- Special Needs Flexible Funding Request and Termination Form
- Massachusetts Act Early Educational guide about healthy childhood development
CPR & First Aid Training
EEC Professional Qualifications Registry: Educators working in programs serving children from birth through school age, regardless of setting, must create an individual educator profile in the PQ Registry.
Informal Child Care
This is child care provided by an adult in the child’s own home, or by a relative of the child in the relative’s own home. It does not require a license from the state. In order to be paid through the voucher system, informal caregivers must register with the EEC, and attend an orientation at either of CCR’s locations. Download the Registration form below.
Infant and Early Child Care Mental Health Resources and Services Guide for Early Education and Care Professionals
The Massachusetts Department of Early Education and Care (EEC) in partnership with the Children’s Behavioral Health Initiative (CBHI) and Massachusetts Department of Mental Health (DMH) have jointly developed an Infant and Early Childhood Mental Health Resources and Services Guide for early education and care rofessionals. This guide provides basic information on infant and early childhood mental health and includes descriptions of services and supports for families with young children, as well as resources that can benefit both center-based and family child care providers of early education and care. To engage families in conversations about their children’s social and emotional development, the guide also offers suggestions about ways to discuss children's health social emotional development with children and to how to work in partnership with families when concerns arise. Also included in the guide is a discussion of self-care and suggestions for how programs can support educators. Click the links below to download resources related to Early Childhood Mental Health:
- Infant and Early Childhood Mental Health Resources and Services Guide
- Additional related resources
- Children’s Behavioral Health Initiative (CBHI)
Licensed Child Care Programs
Licensed or license exempt child care providers can be reimbursed by the State by accepting a child care voucher. Providers must attend an orientation in either our Fitchburg or Worcester office or complete appropriate paperwork. The orientation will provide an overview of the Voucher Day Care Program. Billing is completed once a month and rates cannot exceed the maximum for Region 2. Providers should be prepared to sign a provider agreement and provide staff with your program’s private rates and scheduled closings. CCR will also need a copy of your license or license exempt letter and your parent handbook. If you would like to update us with your vacancies, please email Marybeth Brown at email@example.com. In order to accept vouchers you must attend a Voucher Provider Orientation. Download the schedule below.
- Voucher Provider Orientation Schedule and Registration Form (PDF)
- Voucher Agreement Document
- Confirmation of Provider
Child Care Voucher Provider(s)
In this section you will find the paperwork for renewing your Voucher Provider Agreement. The following list is all of the forms needed to update your Voucher Provider agreement with us. You should have the following:
- Voucher Services Agreement
- Contact Information Form
- Rate Certification Form (FCC Providers)
- Rate Certification Form (CBC Providers)
- Early Education and Care (EEC) Rate Chart
- Holiday Closure Form (FCC Systems)
- Holiday Closure Form (CBC Providers)
- NACCRAWARE - Provider Update Form
- Transportation Agreement
- Withdrawal Form
Licensed Family Child Care Provider
To register for an upcoming Potential Provider Meeting, contact the EEC Regional Office nearest you. The Potential Provider Meeting is a mandatory part of the licensing process, and applications cannot be accepted without evidence of attendance. These courses are given by the many Child Care Resource and Referral Agencies throughout the Commonwealth.
Licensed Group Child Care or School–Age Care
The website offers information and resources on child care providers, options for financial assistance, grants for individuals and organizations, professional development, special education, family support, in addition to regulations and policies. Helpful links on the EEC Website:
- Early Education and Care Programs
- EEC Financial Assistance Policy Guide
- EEC Training Calendar
- EEC Management Bulletins
- EEC Licensing Forms for Group Child Care Programs
- Quality Rating and Improvement System (QRIS) For Providers and Educators
- Family, Group and School Age Child Care Regulations and Policies
- EEC Grant Opportunities
- EEC Board Meeting
- EEC Income Eligiblility Table
- Questions & Answers: Voucher Agreement & Manual (PDF)
Summer Camps Renewal Forms:
- Camp Fact Sheet
- Camp Holiday Sheet
- EEC Template for Local Board of Health Summer Camp Renewals
- NACCRRA Update Sheet
- Summer Camp Voucher Agreement
- Transportation Contract
- W-9 Form
Nutrition and Health Related Resources:
- The Child and Adult Care Food Program (CACFP)
- Yours for Children Food Program
- Provider Resources, Inc.
- Bay State CCFP
- Clarendon Family Daycare, Inc.
Provider Lending Library (Fitchburg Site)
Our Lending Library is complete with equipment, curriculum kits, children’s books, teacher resource books, toys and much more! The library is open Tuesdays & Thursdays from 9 a.m. – 12 p.m., Mondays & Fridays from 1pm – 4 pm, and Wednesdays, 1pm – 6pm, or by appointment.
Quality Rating & Improvement System (QRIS): The Commonwealth’s new Quality Rating and Improvement System (QRIS) is a key tool, among many, that Massachusetts is developing to help families, communities, and policymakers understand what constitutes quality in early childhood programs.